Medical Office Administrator

Essential Multitasking Tips You Can Use in Your Medical Office Administrator Career

December 01, 2017

medical office admin talking

As a future medical office administrator, you know that the healthcare field can be fast-paced and demanding, no matter what role you play in the industry. With excellent training, you can be confident that you will be well-prepared for the technical tasks required of you as a medical office administrator.

Throughout your training, you’ll learn everything from patient data collection to patient billing, medical transcription, and more. Each of these responsibilities will be an important part of your career. It’s no wonder that one of the many skills you’ll use during your workday will be multitasking! Keep reading to learn more about how multitasking can help you take your career to the next level and help you stand out as an efficient and effective medical office administrator.

Identify and List Your Tasks in Advance During Your Medical Office Administrator Career

To multitask effectively, you need to be able to organize your work in advance. The first step of this process is to take an inventory of the tasks at hand. What do you need to accomplish? Writing down this list in a visible place is important for two reasons. First, it allows you to see the big picture of your day and get a better idea of how much you can accomplish. Second, it will make it easier for you to adjust your plans throughout the day. Did you unexpectedly complete a task early? Cross it off your list and make space for something new.

medical office admin writing

Keeping a formal task list will make it easier to multitask in an organized fashion

Don’t Take on Too Much—Keep Your Healthcare College Training in Mind!

Another important component of multitasking is to make sure you have a manageable amount of work on your plate. As graduates of medical office administration training know, attention to detail and thorough work is absolutely essential in the medical field. When multitasking, make sure you don’t take on so many tasks that you cannot attend to them adequately. Instead of trying to work on four items at once, start with just two or three. This way, you can be confident that you are working efficiently and effectively.

office admin talking to patient

Balancing just a few tasks at a time will help you focus your attention

Set Completion Deadlines for Tasks to Avoid Turning Multitasking Into Procrastination

On a similar note, taking on too many tasks at once can lead to another multitasking problem: procrastination. To avoid multitasking as an excuse to not completing a task on time, set completion deadlines for the tasks you are working on. If you know that you need to do client intake, answer six emails, and also have to complete backlogged paperwork, set a deadline for each of these tasks. This way, you can keep track of whether or not you are working at a fast enough pace, and avoid endlessly shuffling your tasks around unproductively.

Build a Routine for Your Medical Office Administrator Career

Finally, the best way to become an effective multitasker is to make it a part of the routine of your medical office administrator career. While it is important to be flexible and responsive to ad hoc tasks and duties, developing your own repetitive system will make it easier for multitasking to become second-nature and habitual in your day-to-day work life. By, for instance, beginning every day with the same group of tasks, you will begin to be able to perform tasks more quickly through repeated practice. With the right strategy and approach, you can make multitasking one of your stand-out strengths as a medical office administrator.

Do you want to know more about how you can succeed as a medical office administrator?

Contact us at Medix to learn more about the benefits of attending healthcare college!

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